-300x170.png)
The handpan is a truly unique instrument in the world of music. Its enigmatic shape and bewitching sound attract many musicians and music lovers. But what happens when these musicians need to travel, especially by plane?
Transporting a handpan can be a delicate task because of its unusual shape and sensitivity. That’s why it’s essential to understand how to prepare and manage the safe transport of your handpan.
In this article, we’ll give you practical advice on each stage of the process: from preparing for your trip, through airport check-in, to arriving at your destination.
Table of Contents
Pre-trip preparation
How to choose a handpan case for air travel
Choosing the right case for your handpan is the first crucial step in ensuring that it is transported safely. Choose a hard case, designed specifically for your handpan. It should be sturdy enough to withstand the often rough handling of baggage at airports, and sufficiently padded to protect the instrument against shock and vibration. Make sure the case has a lock or secure closure to prevent it from opening accidentally during the journey.
Preparing the handpan for the trip
Before you leave, take the time to clean your handpan and check that it is correctly tuned. This will make it easier to check whether the instrument has been damaged in transit. What’s more, a clean, well-maintained handpan will be less likely to sustain damage. You might also consider adding extra protective materials inside the case, such as bubble wrap or soft clothing, for extra protection.
Documentation required for the carriage of musical instruments on aircraft
Most airlines have specific policies for transporting musical instruments. So it’s essential to find out in advance and make sure you have all the necessary documents. You may need proof of purchase of the instrument, or a certificate stating that it is a musical instrument. Some airlines may also ask for a certificate of value. Be sure to make copies of all these documents, in case you need them.
Checking-in your handpan at the airport
How to pack and secure your handpan against theft
Once at the airport, make sure your handpan is properly packed and secured in its case. As mentioned earlier, the use of extra materials such as bubble wrap can provide additional protection. Also make sure the case is properly closed and locked if possible. Label your case with your contact details (name, address, telephone number) in case it gets lost.
Baggage check-in process for musical instruments
When you check-in, tell the staff that you are travelling with a valuable musical instrument. Some airports have specific procedures for checking-in musical instruments. For example, they may offer a “fragile baggage” service or allow musical instruments to be checked-in separately. Make sure you have all the necessary documents to hand.
Tips for interacting with airport staff and airlines
Be courteous and patient with airport and airline staff. Explain clearly that you are travelling with a musical instrument and ask if there are any specific procedures you need to follow. Remember that they are there to help you and will do their best to ensure the safety of your instrument.
During the flight
What to do if you are authorised to take your handpan in the cabin
If you’re lucky enough to be able to take your handpan in the cabin, take good care of it. Make sure it is safely stowed in the baggage compartment or under the seat in front of you, space permitting. Avoid leaving it unattended and inform cabin crew that you are travelling with a musical instrument.
How to deal with the situation if your handpan is placed in the hold
If your handpan has to be placed in the hold, don’t worry. You’ve done all you can to prepare it for the journey. Just relax and enjoy your flight. Once you arrive at your destination, collect your handpan as quickly as possible and check its condition.
Arrive and collect your Handpan
What to do in the event of damage or problems on arrival
Once you arrive at your destination, collect your handpan as soon as possible. Inspect the case for any signs of damage. Open it and check the condition of your handpan. If you find any damage, contact the airline’s customer service department immediately to report the problem. Take photos of the damage as proof. If you have taken out insurance, also contact your insurance company.
How to look after your handpan after your trip
After a plane trip, your handpan may need a little attention. Clean it again and check the tuning. If necessary, consult a professional to get your handpan back in perfect condition. After travelling, it is also advisable to let your handpan ‘rest’ and acclimatise to its new environment before playing it.
Additional tips for travelling with a handpan
Musical instrument insurance
For added peace of mind, you may want to consider taking out insurance on your handpan. This can help cover the cost of repair or replacement in the event of damage during flight. Make sure you read the terms and conditions of your insurance carefully before taking out cover.
Check the airline’s specific rules
Each airline has its own rules concerning the carriage of musical instruments. It is therefore essential to check these before booking your flight. Some airlines may allow musical instruments to be carried in the cabin, while others may require them to be checked in as hold baggage.
The importance of communication and planning
Finally, the key to successfully transporting your handpan is good communication and planning. Make sure you communicate your needs to airline and airport staff. Also, plan ahead to make sure you have everything you need to transport your handpan safely.
FAQ
Can I take my handpan in the cabin?
It depends on the airline. Some airlines allow small musical instruments to be carried in the cabin, while others may require them to be checked-in as hold baggage.
Will my handpan be safe in the hold?
If you have packed and prepared your handpan correctly, it should be safe in the hold. However, it is always advisable to take out insurance to cover any damage.
What should I do if my handpan is damaged during the flight?
Immediately contact the airline’s customer service department to report the problem. Take photos of the damage and keep all documents relating to your flight and check-in. If you have taken out insurance, also contact your insurance company.
Do I need to take out insurance for my handpan ?
It’s a good idea to take out insurance for your handpan, especially if you plan to travel frequently with it. This can help cover the cost of repair or replacement in the event of damage during the flight.
Are the rules for carrying a handpan the same for all airlines?
No, each airline has its own rules and policies regarding the carriage of musical instruments. It is therefore essential to check this information before booking your flight.
Conclusion
Travelling with a handpan can seem daunting, but with the right preparation and good communication, you can ensure that your instrument arrives safely at its destination. Remember, every journey is an opportunity to learn and improve your process. We hope this article has provided you with some useful and practical tips for travelling with your handpan. Please feel free to share this information with other travelling musicians. Have a great trip!
